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As we reflect on the past year, we're thrilled to share the incredible success stories of companies that partnered with SeekOut Spot to transform their hiring processes. From startups and non-profits to larger organizations, these seven customers leveraged our agentic AI-driven recruiting service to overcome their hiring challenges and secure top-tier talent faster than ever.
1. Abett: Shrinking the search timeline for a niche data role
About Abett: The industry's first Benefit Optimization Platform, Abett empowers healthcare and benefits leaders to drive meaningful change. The platform connects every part of the employee health and benefits ecosystem, giving leaders full control over their data to make informed decisions and achieve stronger outcomes.
Their challenge: Abett was searching for a candidate with a rare combination of skills: strong SQL and analytical capabilities paired with exceptional project management and client-facing acumen. Having already spent resources on other recruitment partners to fulfill this role, Abett was behind on its timeline and needed to move quickly to find the right fit.
The results: A dedicated Spot recruiter established clear criteria and worked closely with Abett to refine the search. Through agentic AI-powered sourcing and fast communication via Slack, the team cut the sourcing process from weeks to just days. Spot ultimately uncovered an exceptional candidate who wasn't actively on the market, giving Abett exclusive access to top-tier talent they could hire with confidence.
2. Madrona Venture Group: Finding a needle-in-a-haystack data scientist in only six weeks
About Madrona: Madrona Venture Group is an early-stage Seattle-based venture capital firm investing in AI and a broad technology portfolio.
Their challenge: Finding a data scientist with venture capital experience is already tough enough, and Madrona needed to fill this "needle-in-a-haystack" role during the busy holiday season. They didn't have a strong referral network for such specialized candidates, and with business priorities piling up for the year ahead, they needed a fast, cost-effective way to reach passive candidates who otherwise wouldn't surface through traditional channels.
The results: Instead of using a costly executive search firm, Madrona chose Spot's agentic AI recruiting service. Their Spot recruiter created a detailed rubric and then used agentic AI technology to evaluate thousands of profiles through semantic analysis, salary research, and career trajectory signals. While AI handled the time-intensive sourcing, scoring, and outreach, the Spot recruiter and hiring manager focused on defining criteria and conducting interviews.
They sourced relevant candidates within a week, and a successful hire in just six weeks at half the cost of traditional firms.
3. Shaped: Four critical roles hired in four months
About Shaped: Shaped empowers companies to build, deploy, and scale world-class recommendation and search experiences using cutting-edge AI and intuitive tools.
Their challenge: After raising $8 million in Series A funding, Shaped was growing faster than expected. Co-Founder Daniel Camilleri was juggling fundraising, product strategy, and board duties without a recruiting team. He needed to fill two specialized roles: a solutions engineer with exceptional customer service skills and an account executive with cloud technology expertise. With ambitious sales targets and customer satisfaction on the line, Daniel needed these hires fast.
The results: A Spot recruiter managed the entire hiring cycle—from sourcing and vetting to final interviews—allowing Daniel to focus on running the business. Using a thorough rubric created from one brief call, the recruiter quickly surfaced qualified, interested candidates. The recruiter also leveraged agentic AI to provide talent advisement with industry data and salary benchmarks, helping Shaped stay competitive.
Shaped filled four roles in four months, with the first hire made in under three weeks.
4. CloudBees: Scaling technical hiring with local expertise
About CloudBees: CloudBees provides a DevOps solution designed to help enterprises modernize software development at scale.
The challenge: CloudBees' small internal recruiting team was stretched thin when a surge in product hiring hit. They needed top technical talent across AI engineering, software engineering, and core tech positions, but didn't have the capacity to meet hiring managers' demands. While they had traditional recruiting tools, they lacked AI-powered solutions that could understand their quality standards and scale their hiring efforts quickly.
The results: Spot's local India presence was a game-changer for CloudBees. The team had access to recruiters who could partner directly with hiring managers in the region to respond quickly and keep the entire hiring process moving efficiently. With Spot's support, CloudBees scaled their hiring far beyond what their three-person team could accomplish alone, successfully meeting the surge in technical talent demand.
5. Mt. Baker Housing Association: Finding executive leadership on a nonprofit budget
About Mt. Baker Housing Association (MBHA): MBHA is a nonprofit that provides affordable housing in southeast Seattle. They revitalize and preserve existing structures as well as build new properties using innovative funding partnerships along with efficient renovation and construction practices.
Their challenge: MBHA needed a new executive director to lead their next phase of growth. They faced a common nonprofit dilemma: finding a mission-driven leader with the right industry experience, all while working with limited resources. Executive search firms weren't within their budget and handling the search manually would take months of work they couldn't spare.
The results: MBHA worked with a Spot recruiter to find the right fit. Together, they built a collaborative rubric that defined essential skills and experience to prevent wasting time on misaligned candidates and move the process along as efficiently as possible. Spot's agentic AI then analyzed profiles against these criteria, identifying both active and passive local candidates (a key priority for MBHA). While Spot handled sourcing, scoring, and outreach, MBHA's leaders stayed focused on running the organization.
“Roughly two weeks from the kick-off call with our Spot recruiter, we had 10 qualified candidates. It was pretty incredible.”
Bryon Gongaware, MBHA Board Member
MBHA found their next executive director from the pool of Spot candidates, and the team was left confident in their hire’s ability to take the organization to the next level.
6. PlexTrac: Escaping resume overwhelm to find quality engineers
About PlexTrac: PlexTrac is the leading AI-powered platform for pentest reporting and threat exposure management, trusted by Fortune 500 companies and top security providers.
Their challenge: Bobby Nelson, PlexTrac's Software Engineering Manager, needed a highly specialized hire: a senior engineer who could handle both front-end and back-end work, excel at customer service, and thrive in a remote environment. When he tried searching on his own, he was buried under a mountain of resumes—many of them fake or completely off the mark. Bobby needed quality candidates fast, without sacrificing additional time sorting through applications.
The results: Bobby’s Spot recruiter helped him rethink the ideal candidate profile, moving beyond skills to include qualities that show how a candidate could truly make an impact. Spot even conducted and recorded screening interviews that Bobby could watch on his own time.
After months of unsuccessful searching on his own, Spot helped Bobby find a top engineer in 53 days. Nearly 100% of candidates who entered the interview pipeline matched the requirements
7. Expanding into new markets with quality AI talent
About Loopio: Loopio is an RFP response software company with a mission to help ambitious companies and people grow.
The challenge: After a recent acquisition, Loopio inherited a technical team in India and began expanding in the region. The team needed help understanding a diverse, high-volume candidate market with different compensation structures. With a lean talent team, they had to juggle a surge of inbound applications while finding time to source specialized AI talent, including a senior tech role at Loopio’s Canada headquarters.
The results: Loopio partnered with a Spot recruiter in India to successfully hire a senior machine learning engineer for the region. They also teamed up with a U.S.-based Spot recruiter to bring on a senior applied scientist in Canada.
By handling top-of-funnel sourcing, Spot freed up Loopio's small team to focus on tasks that matter most to them: candidate experience, coordination, and moving people quickly to offer. And when it came to their India expansion, Spot went beyond sourcing to provide critical market insights that empowered the team to navigate the region’s talent landscape with confidence.
The common thread: speed, quality, and strategic partnership
Across different industries and hiring challenges, these companies experienced consistent results with SeekOut Spot:
Accelerated time-to-hire without compromising candidate quality.
Access to passive, top-tier talent that traditional methods miss.
Strategic time management that allows hiring teams to focus on core business operations.
Rubric-driven excellence that ensures every candidate is thoroughly vetted against precise criteria.
SeekOut Spot's combination of agentic AI technology and expert human recruiters creates a powerful partnership that adapts to each company's specific needs.
Ready to write your own success story with Spot?
Whether you're a fast-growing startup, an established enterprise, or a nonprofit with limited resources, Spot delivers the speed, quality, and strategic support you need to build exceptional teams.
Request a meeting today to discover how SeekOut Spot can help you find your next great hire.
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